Business invitation letter to Poland

A business invitation is an official letter from a Polish company that serves as the basis for obtaining a short-term Schengen visa (Type C, Business purpose).

The document is issued on the company’s official letterhead and includes full company details, information about the invited person, travel dates, purpose of visit, and a detailed visit agenda.

The invitation is the basis for visa application, but it does not guarantee visa approval.

Who it’s for

Company owners and executives — for business meetings, audits, and project launches.
Specialists and technicians — for training, service visits, and site inspections.
Participants of trade fairs, conferences, and industry events — for short business trips.

What you receive

A properly prepared PL/EN business invitation on official company letterhead.
A visit agenda and expense guarantee letter (if required).
Copies of the host company’s registration documents.
A visa checklist tailored to your specific consular district.

What we need from you

Passport details of the invited person (full name, date of birth, nationality).
Planned dates and cities of the visit.
Purpose and format of the trip (negotiations, audit, training, visitation).
Information on who covers travel and accommodation costs.

Processing time and cost

Preparation time: 5–7 business days.
Cost: 360 PLN or 85 EUR.
Payment: to a Polish bank account (50% prepayment).
Delivery: PDF scan via e-mail or messenger; original by request (courier or post).

How the process works

Briefing — we clarify the purpose, dates, and scope of your visit.
Draft — we prepare and agree on the text of the invitation and agenda.
Issuance — signature by the authorized company representative and company seal.
Delivery — we send a digital copy; original available on request.

What consulates usually require

Completed Visa C application form, photo (35×45 mm), valid passport.
Medical insurance with minimum coverage of €30,000.
Proof of accommodation (hotel booking or host address).
Proof of employment and financial means. We provide an updated checklist based on your specific consular district.

Possible risks

Mismatch of dates or addresses between the invitation, application, and bookings.
Visit purpose not matching the host company’s profile.
The consulate may request additional supporting documents.

FAQ

Is the original required? In most cases, a scanned copy is sufficient (final decision by consulate).
Will I get a multiple-entry visa? It depends on the consulate — the invitation does not guarantee validity or duration.
Can I change dates later? Minor changes are acceptable, but it’s better to provide realistic timeframes.
Can I pay from abroad? Yes, we’ll provide secure payment instructions.

Why choose Eurowiza

Fast: ready in 5–7 business days.
Official: legally compliant and properly formatted documents.
Comprehensive: from draft preparation to full visa submission checklist.

How to start

Send us:

the passport details of the invited person,
purpose, dates, and cities of the visit,
a short description of planned meetings or events.

We’ll prepare the draft invitation and send you the full checklist for your visa center.