Voivodeship Work Invitation from a Transport Company (Poland)

Official basis for obtaining a national work visa (type D)

What is commonly referred to as a “Voivodeship Invitation” is in fact a Type A Work Permit (Zezwolenie na pracę typ A) issued by the Voivodeship Office upon the application of a Polish employer.

This document serves as the basis for obtaining a type D national work visa, allowing the holder to legally work in Poland.

In the transport industry, this format is most often used for international drivers (C/CE category).

Who it is for

Drivers holding C/CE driving licences, code 95, and a tachograph card (or willing to obtain them).
Candidates who already have a Polish employer (transport company) ready to submit the application.
Those planning long-term work and stable entry to the EU on a Polish visa.

What the document provides

Legal basis for obtaining a type D national visa.
The right to work legally for the specified employer.
Validity period of up to 36 months (determined by the Voivode).
The right to travel within the Schengen Area for up to 90 days within each 180-day period (in line with visa rules).

What’s included in the employer’s package

Zezwolenie na pracę typ A — indicating the employer, position kierowca międzynarodowy, work location, conditions, pay rate, and duration.
Cover letter or job offer (oferta pracy) — if required.
Company registration documents (KRS/NIP/REGON) — if needed by the consulate.

The document is strictly tied to a specific employer and position. Changing the employer requires a new permit.

Step-by-step procedure

Application by employer: The transport company submits an application to the Voivodeship Office.
Permit issuance: The Voivode issues the Type A Work Permit (typically 4–10 weeks).
Visa application: The candidate applies for a D-type visa at the Polish consulate or visa center.
Arrival and work start: Medical check-up, health & safety training (BHP), registration with the employer, tachograph card, and code 95 (if required).

Processing time

Employer preparation: 1–3 weeks
Voivode processing: 4–10 weeks
Visa issuance: 2–6 weeks. Total estimated time: 3–4 months “end-to-end” (may vary depending on region and queue length).

Required from the candidate

Valid passport (with sufficient validity).
Photo 3.5×4.5 cm and completed form/resume.
C/CE driving licence, code 95, and tachograph card (or readiness to obtain them).
Proof of accommodation and health insurance.
Certificate of no criminal record and document translations (as required by the consulate).

Conditions and restrictions

Work is allowed only for the employer specified in the permit.
Changing the employer requires a new Zezwolenie.
The visa decision is made by the consulate.
Accuracy of documents and purpose of stay are essential for approval.

Frequently asked questions

Does this “Voivodeship invitation” guarantee a visa?

No. It’s a legal basis for the visa, but the final decision is made by the consulate.

Can I change my employer after entering Poland?

Only after obtaining a new work permit. Working for another company without one is a violation of visa conditions.

How long is the document valid?

Up to 36 months, depending on the Voivode’s decision and regional procedures.

Can I travel within the EU?

Yes, within the Schengen zone rules — up to 90 days within each 180-day period. Poland remains your main place of residence and employment.

Why this option is reliable for drivers

Designed for long-term employment.
Transparent conditions: specific employer, “international driver” position, official pay rate.
Avoids frequent renewals of short-term permits.

How we help

We prepare and coordinate the employer’s application package.
We monitor the issuance of the Type A Work Permit.
We assist with the visa D documentation and submission.
We guide you through each step — from preparation to starting work in Poland.